Tips to Write a Welcome Letter
As the name suggests, welcome letters are written to greet a person to join a community or attend a social event.
Writing such letters is indispensable in maintaining good business and social relationships.
Welcome letters can be both formal and informal.
The central message is to make the person feel special and happy.
A welcome letter can be written in a number of situations such as: • To welcome a new employee in an organization • To invite a client for dinner • To greet a new family in the neighborhood • To invite parents on Christmas eve The style of writing the letter solely depends upon the situation.
A formal situation requires choosing from predefined letter formats whereas you are free to use any form of expression while writing a personal letter.
In all instances, the most important thing is to make the receiver feel special and happy.
1.
The central message of the letter should convey how important and special the person is for you.
You can begin your letter with phrases like: • We are glad to have a person like you in our...
• Please come and make the evening special...
• We request your presence to grace the occasion...
• A warm-hearted welcome from all the members of (company name)...
2.
Appreciate the receiver In case you are familiar with the person, use appreciative sentences to acknowledge his contribution.
For example, you can appreciate an employee by using phrases such as you are the spearhead of this project; your toiling for so many days helped us get good feedback from the client, etc.
For parents and friends, you can use phrases like 'the long, sleepless nights you spent when I was a baby; your firm support when I was alone,' etc.
3.
Be genuine and to the point You should be natural and honest while appreciating the person.
Make sure you are not praising incessantly.
In other words, you need to be brief.
4.
Key information In case you have organized a small gathering to welcome a newcomer, mention all key details such as date, time, and venue of the gathering.
Also, enclose a map if the person is unfamiliar with the place.
In you have made special arrangements for ferrying the person, do mention the relevant details.
Remember, a well-written and warm welcome goes a long way in influencing people.
5.
Send a gift, if possible To show your hospitality, you can send gifts or sweets to the person along with the welcome letter.
Writing such letters is indispensable in maintaining good business and social relationships.
Welcome letters can be both formal and informal.
The central message is to make the person feel special and happy.
A welcome letter can be written in a number of situations such as: • To welcome a new employee in an organization • To invite a client for dinner • To greet a new family in the neighborhood • To invite parents on Christmas eve The style of writing the letter solely depends upon the situation.
A formal situation requires choosing from predefined letter formats whereas you are free to use any form of expression while writing a personal letter.
In all instances, the most important thing is to make the receiver feel special and happy.
1.
The central message of the letter should convey how important and special the person is for you.
You can begin your letter with phrases like: • We are glad to have a person like you in our...
• Please come and make the evening special...
• We request your presence to grace the occasion...
• A warm-hearted welcome from all the members of (company name)...
2.
Appreciate the receiver In case you are familiar with the person, use appreciative sentences to acknowledge his contribution.
For example, you can appreciate an employee by using phrases such as you are the spearhead of this project; your toiling for so many days helped us get good feedback from the client, etc.
For parents and friends, you can use phrases like 'the long, sleepless nights you spent when I was a baby; your firm support when I was alone,' etc.
3.
Be genuine and to the point You should be natural and honest while appreciating the person.
Make sure you are not praising incessantly.
In other words, you need to be brief.
4.
Key information In case you have organized a small gathering to welcome a newcomer, mention all key details such as date, time, and venue of the gathering.
Also, enclose a map if the person is unfamiliar with the place.
In you have made special arrangements for ferrying the person, do mention the relevant details.
Remember, a well-written and warm welcome goes a long way in influencing people.
5.
Send a gift, if possible To show your hospitality, you can send gifts or sweets to the person along with the welcome letter.
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