Over the past couple of decades, the ability for people to work effectively together from many different locations has become simpler and more viable, thanks to technology. This has revolutionized the workplace in many ways for every type of business from large, international corporations to start-up enterprises. There are many benefits of this indeed but also some challenges. Document control and the ability to institute good document password protection is of prime importance for companies when employees are routinely sending files all over the world via electronic means.

Companies with offices in multiple cities around the United States or even in multiple countries no longer have to rely solely on faxes, overnight shipping of documents or expensive travel simply to allow colleagues to meet and discuss key documents and information. For start-ups or other smaller businesses, it is much the same advantage, on a smaller scale. If looking for key business partners, you are no longer limited to your geographic region but can enjoy a wider pool of people from which to choose simply because working together remotely is so possible today. No matter which end of the spectrum you are on, you will undoubtedly be in a situation where there is a need to share documents. This can be done via email, instant messaging, secure intranet sites (such as a Sharepoint) or other methods. Either way, you will want to ensure that your documents are safe while in transit and rest and therefore document control software will be one of your biggest business assets.

Allowing document password protection ensures that you company confidential information remains so and also prevents changes being made to your information, whether intentionally or accidentally, that thereby change the net takeaways and could affect business decisions that are to be made upon that information. Certainly the security in corporate networks is high but today's businesses know they cannot ever be truly €too secure€ and therefore the need for different levels of information security from a very tight, secure corporate network to individual document password protection, is a must. While this may sound like a lot of steps, there are ways that it can be implemented so as not to be onerous on employees and large corporations indeed will have robust information technology (IT) departments that help to make this possible.

In order to remain safe, viable and competitive in today's marketplace, any virtual work team must have all of the security available to know that they can conduct their business efficiently and effectively. Fortunately, today's technology is keeping pace with this need and offers businesses many strong and safe solutions.