How to Share Exchange Mailboxes
- 1). Click the Windows "Start" button and open Microsoft Outlook.
- 2). Log onto the Exchange server, if auto logon is not enabled for the account.
- 3). Click the "Mail" option in the left navigation pane.
- 4). Right-click on the entry "Mailbox-(user name)" where the user name is the Exchange account user name.
- 5). Click "Sharing" from the context menu.
- 6). Click the "Add" button.
- 7). Select the email account of the person to provide shared access and then click the "Add" button.
- 8). Click the "Permissions" tab for the new, shared user.
- 9). Click the "Reviewer" option in the "Permissions Level" dropdown box.
- 10
Click the "OK" button. - 11
Right-click on the mailbox folder to share. For example, to share the Inbox, right-click on the Inbox folder. - 12
Click the "Sharing" button. - 13
Click the "Add" button. - 14
Select the person's Exchange account name from the dropdown list. - 15
Click the "Add" button under the "Add Users" label. - 16
Select "Reviewer" from the "Permissions Level" dropdown box. The "Editor" option may be selected if the shared user will be allowed to change items in the shared mailbox. - 17
Click "OK" and close the Exchange dialog box. - 18
Test the shared mailbox by having the shared user log in to their Exchange account and access the mailbox.
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