Information is a risk factor for any organization.
Data makes much difference in the growth of company.
Quick availability, easy access, high security is the basic requirement for any document.
Threats for important information mentioned in paper One of the major problems is to keep up and store the data.
Papers need huge storage space and special care to maintain same quality.
It is not possible to store paper for very long period because the quality of paper will surly degrade over some time-span.
Another issue is misplacing of files.
Generally, there are various files in office.
Executives are referring those important files for getting better idea about the situation but sometime they place that in wrong location.
When other professionals need that file, they can not get quickly.
As a result, either they have to wait long or act without proper information.
There is a threat of information theft.
It is most important in every business.
As per one survey most of the data theft done by the staff.
Files or papers are very easily accessible by any person.
One can easily steal the information.
So, you require high security to control the data theft.
How can you get-over from these threats? A simple answer of this question is 'document typing'.
Document typing solution is the way that company can approach for better document management.
Document typing is a way to convert your paper information into digital format.
Digital documents require very less space to store as well as it does not require special care.
There is no worry about the degradation of quality.
You will get error free information years to years.
There is no issue of misplacing file because it is not available physically.
You have to access from your computer.
You can easily restrict the access of important documents to particular person.
You can also track the access of information by having log.
So, you can be worry free about the security of information.
This is not just; document typing solution can help you in synchronizing the information and generating better document management system.
Advice: "Ask for trial or pilot project to get better idea about the promises that service provider notified"