How to Write a Signature in a Letter If There Are Two People
- 1). Determine the rank of the two signatories. How the two of you are ranked in the company will determine the appropriate format for writing in both signatures. If you are equal partners, you can use the side-by-side format for signing the letter. If one of you ranks higher than the other, the person with the highest ranking is listed first, and the second person is listed below him.
- 2). Close your letter with a closing line, such as "cordially," "sincerely" or "respectfully." The closing line must have its own line, two spaces down from the last paragraph and be aligned with your letter's left justification. A comma always follows the closing line.
- 3). Skip down four spaces and type the name of the first individual or the highest-ranking individual who is signing. The full name should be used. Skip another line and write in the business title of the person underneath the name.
- 4). Move down two more blank spaces, only if the second person ranks lower in the relationship. Repeat the same format by writing the individual's name and business title below.
- 5). Arrange the two signature blocks side-by-side, if the people writing the letter are of equal status. You can do this by indenting the second signature block into the center of the page on the same line as the first signature block.
- 6). Use only one closing statement. In both formats it is implied that the closing applies to both signatories.
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