Make Data Entry work easy, fast and more accurate by using Excel shortcuts
After learning this shortcuts guaranteed you will work speedily on your data entry work. Please take a look of this excel shortcuts. Here we have 102 excel shortcuts for Microsoft excel users. Who surely make your work easy, fast and more accurate.
(1) F1: Displays the Help task pane.
(2) CTRL+F1: closes and reopens the current task pane.
(3) ALT+F1: creates a chart of the data in the current range.
(4) ALT+SHIFT+F1: inserts a new worksheet.
(5) F2: Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
(6) SHIFT+F2: edits a cell comment.
(7) F3: Pastes a defined name into a formula.
(8) SHIFT+F3: displays the Insert Function dialog box.
(9) F4: Repeats the last command or action, if possible.
(10) CTRL+F4: closes the selected workbook window.
(11) F5: Displays the Go To dialog box.
(12) CTRL+F5: restores the window size of the selected workbook window.
(13) F6: Switches to the next pane in a worksheet that has been split (Window menu, Split command).
(14) SHIFT+F6: switches to the previous pane in a worksheet that has been split.
(15) CTRL+F6: switches to the next workbook window when more than one workbook window is open.
Note: When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.
(16) F7: Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
(17) CTRL+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC.
(18) F8: Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.
(19) SHIFT+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
(20) CTRL+F8: performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
(21) ALT+F8: displays the Macro dialog box to run, edit, or delete a macro.
(22) F9: Calculates all worksheets in all open workbooks.
(23) F9: followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.
(24) SHIFT+F9: calculates the active worksheet.
(25) CTRL+ALT+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
(26) CTRL+ALT+SHIFT+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
(27) CTRL+F9: minimizes a workbook window to an icon.
(28) F10: Selects the menu bar or closes an open menu and submenu at the same time.
(29) SHIFT+F10: displays the shortcut menu for a selected item.
(30) ALT+SHIFT+F10: displays the menu or message for a smart tag. If more than one smart tag is (3) present, it switches to the next smart tag and displays its menu or message.
(31) CTRL+F10: Maximizes or restores the selected workbook window.
(32) F11: Creates a chart of the data in the current range.
(33) SHIFT+F11: Inserts a new worksheet.
(34) ALT+F11: opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
(35) ALT+SHIFT+F11: opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.
(36) F12: Displays the Save As dialog box.
Other useful shortcut keys
(1) ARROW KEYS: Move one cell up, down, left, or right in a worksheet.
(2) CTRL+ARROW: Key Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
(3) SHIFT+ARROW : Key Extends the selection of cells by one cell.
(4) CTRL+SHIFT+ARROW: KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell.
(5) LEFT ARROW or RIGHT ARROW: selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu.
(6) DOWN ARROW or UP ARROW: selects the next or previous command when a menu or submenu is open. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
(7) ALT+DOWN ARROW: opens a selected drop-down list.
(8) BACKSPACE: Deletes one character to the left in the Formula Bar. Also clears the content of the active cell.
(9) DELETE: Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
(10) END: Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible.
(11) CTRL+END: Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.
(12) CTRL+SHIFT+END: Extends the selection of cells to the last used cell on the worksheet (lower-right corner).
(13) ENTER: Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
(14) ALT+ENTER: Starts a new line in the same cell.
(15) CTRL+ENTER: Fills the selected cell range with the current entry.
(16) SHIFT+ENTER: Completes a cell entry and selects the cell above.
(17) ESC: Cancels an entry in the cell or Formula Bar. It also closes an open menu or submenu, dialog box, or message window.
(18) HOME: Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible.
(19) CTRL+HOME: Moves to the beginning of a worksheet.
(20) CTRL+SHIFT+HOME: Extends the selection of cells to the beginning of the worksheet.
(21) PAGE DOWN: Moves one screen down in a worksheet.
(22) ALT+PAGE DOWN: Moves one screen to the right in a worksheet.
(23) CTRL+PAGE DOWN: Moves to the next sheet in a workbook.
(24) CTRL+SHIFT+PAGE DOWN: Selects the current and next sheet in a workbook.
(25) PAGE UP: Moves one screen up in a worksheet.
(26) ALT+PAGE UP: Moves one screen to the left in a worksheet.
(27) CTRL+PAGE UP: Moves to the previous sheet in a workbook.
(28) CTRL+SHIFT+PAGE UP: Selects the current and previous sheet in a workbook.
(29) SPACEBAR: In a dialog box, performs the action for the selected button, or selects or clears a check box.
(30) CTRL+SPACEBAR: Selects an entire column in a worksheet.
(31) SHIFT+SPACEBAR: Selects an entire row in a worksheet.
(32) CTRL+SHIFT+SPACEBAR Selects the entire worksheet. If the worksheet contains data, (3) CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
(33) ALT+SPACEBAR: Displays the Control menu for the Excel window.
(34) TAB: Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.
(35) SHIFT+TAB: Moves to the previous cell in a worksheet or the previous option in a dialog box.
(36) CTRL+TAB: Switches to the next tab in dialog box.
(37) CTRL+SHIFT+TAB: Switches to the previous tab in a dialog box. Automatic correction when AutoCorrect Smart Tags are displayed.
(38) CRTL+MUNIS: SHIFT CELLS LEFT, SHIFT CELLS UP, DELET ENTIRE ROW, DELET ENTIRE COLUMN
(38) CRTL+PLUS ADD: SHIFT CELLS RIGHT , SHIFT CELLS DOWN, ENTER ROW, ENTER COLUMN
(38) ALT+E+A+F: REMOVE ALL FORMATING
(38) ALT+E+S: PAST SPECIAL (Past Data without Formatting)
(38) ALT+D+S: SORT DATA as per your requirement
(39) CTRL+D: DROP ABOVE VALUE To Current Row
(40) CTRL+N: Open New Excel Sheet
(41) ALT+F+C: Close Current Excel Sheet
(42) ALT+I+R: Insert New Row
(43) ALT+I+C: Insert New Column
(44) ALT+E+D: Delete Entire Row or Column
(45) ALT+S: Insert Symbol
(46) ALT+D+S: Filter Data (Not Applicable On Office 2007)
(47) ALT+E+D: Delete Entire Row Or Column
(48) CTRL+K: Insert Hyperlink
(49) ALT+F+S: Make Another Copy Of Current Excel Sheet
(50) SHIFT+F11: Insert New Work Sheet
(51) ALT+O+H+R: Rename Sheet
(52) ALT+O+E: Insert Formatting As Per Your Requirement
(53) CTRL+P: Sheet Printing Menu
(54) CTRL+PAGE UP: Select The Current And Previous Sheet.
(55) CTRL+PAGE DOWN: Select The Current And Next Sheet.
(56) ALT+E, M: Move Or Copy The Current Sheet (Edit Menu, Move Or Copy Sheet Command).
(57) ALT+E, L: Delete the current sheet
(57) SHIFT+TAB: Move one cell to the left.
(58) CTRL+HOME: Move To The Beginning Of The Worksheet.
(59) CTRL+END: Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column
(60) CTRL+SPACEBAR: Select the entire column.
(61) SHIFT+SPACEBAR: Select the entire row.
(62) CTRL+A: Select the entire worksheet.
(63) SHIFT+F8: Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.
(64) SHIFT+HOME: Extend the selection to the beginning of the row.
(65) CTRL+SHIFT+HOME: Extend the selection to the beginning of the worksheet.
(66) CTRL+SHIFT+END: Extend the selection to the last used cell on the worksheet
(1) F1: Displays the Help task pane.
(2) CTRL+F1: closes and reopens the current task pane.
(3) ALT+F1: creates a chart of the data in the current range.
(4) ALT+SHIFT+F1: inserts a new worksheet.
(5) F2: Edits the active cell and positions the insertion point at the end of the cell contents. It also moves the insertion point into the Formula Bar when editing in a cell is turned off.
(6) SHIFT+F2: edits a cell comment.
(7) F3: Pastes a defined name into a formula.
(8) SHIFT+F3: displays the Insert Function dialog box.
(9) F4: Repeats the last command or action, if possible.
(10) CTRL+F4: closes the selected workbook window.
(11) F5: Displays the Go To dialog box.
(12) CTRL+F5: restores the window size of the selected workbook window.
(13) F6: Switches to the next pane in a worksheet that has been split (Window menu, Split command).
(14) SHIFT+F6: switches to the previous pane in a worksheet that has been split.
(15) CTRL+F6: switches to the next workbook window when more than one workbook window is open.
Note: When the task pane is visible, F6 and SHIFT+F6 include that pane when switching between panes.
(16) F7: Displays the Spelling dialog box to check spelling in the active worksheet or selected range.
(17) CTRL+F7: performs the Move command on the workbook window when it is not maximized. Use the arrow keys to move the window, and when finished press ESC.
(18) F8: Turns extend mode on or off. In extend mode, EXT appears in the status line, and the arrow keys extend the selection.
(19) SHIFT+F8: enables you to add a non-adjacent cell or range to a selection of cells by using the arrow keys.
(20) CTRL+F8: performs the Size command (on the Control menu for the workbook window) when a workbook is not maximized.
(21) ALT+F8: displays the Macro dialog box to run, edit, or delete a macro.
(22) F9: Calculates all worksheets in all open workbooks.
(23) F9: followed by ENTER (or followed by CTRL+SHIFT+ENTER for array formulas) calculates the selected a portion of a formula and replaces the selected portion with the calculated value.
(24) SHIFT+F9: calculates the active worksheet.
(25) CTRL+ALT+F9: calculates all worksheets in all open workbooks, regardless of whether they have changed since the last calculation.
(26) CTRL+ALT+SHIFT+F9: rechecks dependent formulas, and then calculates all cells in all open workbooks, including cells not marked as needing to be calculated.
(27) CTRL+F9: minimizes a workbook window to an icon.
(28) F10: Selects the menu bar or closes an open menu and submenu at the same time.
(29) SHIFT+F10: displays the shortcut menu for a selected item.
(30) ALT+SHIFT+F10: displays the menu or message for a smart tag. If more than one smart tag is (3) present, it switches to the next smart tag and displays its menu or message.
(31) CTRL+F10: Maximizes or restores the selected workbook window.
(32) F11: Creates a chart of the data in the current range.
(33) SHIFT+F11: Inserts a new worksheet.
(34) ALT+F11: opens the Visual Basic Editor, in which you can create a macro by using Visual Basic for Applications (VBA).
(35) ALT+SHIFT+F11: opens the Microsoft Script Editor, where you can add text, edit HTML tags, and modify any script code.
(36) F12: Displays the Save As dialog box.
Other useful shortcut keys
(1) ARROW KEYS: Move one cell up, down, left, or right in a worksheet.
(2) CTRL+ARROW: Key Moves to the edge of the current data region (data region: A range of cells that contains data and that is bounded by empty cells or datasheet borders.) in a worksheet.
(3) SHIFT+ARROW : Key Extends the selection of cells by one cell.
(4) CTRL+SHIFT+ARROW: KEY extends the selection of cells to the last nonblank cell in the same column or row as the active cell.
(5) LEFT ARROW or RIGHT ARROW: selects the menu to the left or right when a menu is visible. When a submenu is open, these arrow keys switch between the main menu and the submenu.
(6) DOWN ARROW or UP ARROW: selects the next or previous command when a menu or submenu is open. In a dialog box, arrow keys move between options in an open drop-down list, or between options in a group of options.
(7) ALT+DOWN ARROW: opens a selected drop-down list.
(8) BACKSPACE: Deletes one character to the left in the Formula Bar. Also clears the content of the active cell.
(9) DELETE: Removes the cell contents (data and formulas) from selected cells without affecting cell formats or comments. In cell editing mode, it deletes the character to the right of the insertion point.
(10) END: Moves to the cell in the lower-right corner of the window when SCROLL LOCK is turned on. Also selects the last command on the menu when a menu or submenu is visible.
(11) CTRL+END: Moves to the last cell on a worksheet, in the lowest used row of the rightmost used column.
(12) CTRL+SHIFT+END: Extends the selection of cells to the last used cell on the worksheet (lower-right corner).
(13) ENTER: Completes a cell entry from the cell or the Formula Bar, and selects the cell below (by default). In a data form, it moves to the first field in the next record. Opens a selected menu (press F10 to activate the menu bar) or performs the action for a selected command. In a dialog box, it performs the action for the default command button in the dialog box (the button with the bold outline, often the OK button).
(14) ALT+ENTER: Starts a new line in the same cell.
(15) CTRL+ENTER: Fills the selected cell range with the current entry.
(16) SHIFT+ENTER: Completes a cell entry and selects the cell above.
(17) ESC: Cancels an entry in the cell or Formula Bar. It also closes an open menu or submenu, dialog box, or message window.
(18) HOME: Moves to the beginning of a row in a worksheet. Moves to the cell in the upper-left corner of the window when SCROLL LOCK is turned on. Selects the first command on the menu when a menu or submenu is visible.
(19) CTRL+HOME: Moves to the beginning of a worksheet.
(20) CTRL+SHIFT+HOME: Extends the selection of cells to the beginning of the worksheet.
(21) PAGE DOWN: Moves one screen down in a worksheet.
(22) ALT+PAGE DOWN: Moves one screen to the right in a worksheet.
(23) CTRL+PAGE DOWN: Moves to the next sheet in a workbook.
(24) CTRL+SHIFT+PAGE DOWN: Selects the current and next sheet in a workbook.
(25) PAGE UP: Moves one screen up in a worksheet.
(26) ALT+PAGE UP: Moves one screen to the left in a worksheet.
(27) CTRL+PAGE UP: Moves to the previous sheet in a workbook.
(28) CTRL+SHIFT+PAGE UP: Selects the current and previous sheet in a workbook.
(29) SPACEBAR: In a dialog box, performs the action for the selected button, or selects or clears a check box.
(30) CTRL+SPACEBAR: Selects an entire column in a worksheet.
(31) SHIFT+SPACEBAR: Selects an entire row in a worksheet.
(32) CTRL+SHIFT+SPACEBAR Selects the entire worksheet. If the worksheet contains data, (3) CTRL+SHIFT+SPACEBAR selects the current region. Pressing CTRL+SHIFT+SPACEBAR a second time selects the entire worksheet. When an object is selected, CTRL+SHIFT+SPACEBAR selects all objects on a worksheet.
(33) ALT+SPACEBAR: Displays the Control menu for the Excel window.
(34) TAB: Moves one cell to the right in a worksheet. Moves between unlocked cells in a protected worksheet. Moves to the next option or option group in a dialog box.
(35) SHIFT+TAB: Moves to the previous cell in a worksheet or the previous option in a dialog box.
(36) CTRL+TAB: Switches to the next tab in dialog box.
(37) CTRL+SHIFT+TAB: Switches to the previous tab in a dialog box. Automatic correction when AutoCorrect Smart Tags are displayed.
(38) CRTL+MUNIS: SHIFT CELLS LEFT, SHIFT CELLS UP, DELET ENTIRE ROW, DELET ENTIRE COLUMN
(38) CRTL+PLUS ADD: SHIFT CELLS RIGHT , SHIFT CELLS DOWN, ENTER ROW, ENTER COLUMN
(38) ALT+E+A+F: REMOVE ALL FORMATING
(38) ALT+E+S: PAST SPECIAL (Past Data without Formatting)
(38) ALT+D+S: SORT DATA as per your requirement
(39) CTRL+D: DROP ABOVE VALUE To Current Row
(40) CTRL+N: Open New Excel Sheet
(41) ALT+F+C: Close Current Excel Sheet
(42) ALT+I+R: Insert New Row
(43) ALT+I+C: Insert New Column
(44) ALT+E+D: Delete Entire Row or Column
(45) ALT+S: Insert Symbol
(46) ALT+D+S: Filter Data (Not Applicable On Office 2007)
(47) ALT+E+D: Delete Entire Row Or Column
(48) CTRL+K: Insert Hyperlink
(49) ALT+F+S: Make Another Copy Of Current Excel Sheet
(50) SHIFT+F11: Insert New Work Sheet
(51) ALT+O+H+R: Rename Sheet
(52) ALT+O+E: Insert Formatting As Per Your Requirement
(53) CTRL+P: Sheet Printing Menu
(54) CTRL+PAGE UP: Select The Current And Previous Sheet.
(55) CTRL+PAGE DOWN: Select The Current And Next Sheet.
(56) ALT+E, M: Move Or Copy The Current Sheet (Edit Menu, Move Or Copy Sheet Command).
(57) ALT+E, L: Delete the current sheet
(57) SHIFT+TAB: Move one cell to the left.
(58) CTRL+HOME: Move To The Beginning Of The Worksheet.
(59) CTRL+END: Move to the last cell on the worksheet, in the bottom-most used row of the rightmost used column
(60) CTRL+SPACEBAR: Select the entire column.
(61) SHIFT+SPACEBAR: Select the entire row.
(62) CTRL+A: Select the entire worksheet.
(63) SHIFT+F8: Add another range of cells to the selection; or use the arrow keys to move to the start of the range you want to add, and then press F8 and the arrow keys to select the next range.
(64) SHIFT+HOME: Extend the selection to the beginning of the row.
(65) CTRL+SHIFT+HOME: Extend the selection to the beginning of the worksheet.
(66) CTRL+SHIFT+END: Extend the selection to the last used cell on the worksheet
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