How to Write a Formal Correspondence Letter
- 1). Write the header. The header includes your address in the top right corner of the page and the recipient's address on the left side of the page, starting below your address.
- 2). Date your letter. Write out the date below the recipient's address. Do not abbreviate the name of the month.
- 3). Write your salutation or greeting. Use "Dear Sir" or "Dear Madam" if you are unsure who will read the letter. Otherwise, use, for example, "Dear Mr. Johnson" or "Dear Ms. Smith."
- 4). Write the body of your letter. The first paragraph should state the purpose of the letter, such as a job inquiry or a complaint about the company. Keep the letter as short and to the point as possible. Use the last paragraph to state what you expect the recipient to do: refund your money spent at the company's restaurant or call you about a possible job.
- 5). End the letter formally and simply. Close with the word "Sincerely," before your name. If you are typing the letter, leave room to add your handwritten signature, then type your name below the space where your signature will go.
- 6). Don't forget to sign the letter before placing it in the envelope.
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